How to attend a test/exam via 

Form Presenter?

What is a Form Presenter?


Form Presenter stands as a robust Google Forms add-on, transforming standard forms into dynamic online exam platforms. Packed with features like time controls, action controls, media, and classroom integration, Form Presenter allows educators to tailor exams to specific requirements, ensuring a seamless and enriched online assessment experience.

Contents

Some background about Form Presenter

As a attendee, you need to understand that there are three key roles/ parties involved in the process:

Software Provider (Jivrus Technologies)


Form Presenter software, created by Jivrus Technologies, serves as a versatile tool for easily building and managing online quizzes and exams. It is user-friendly and accessible on the Google Marketplace. The software offers various subscription processes, making it a preferred choice for educational institutions (examiners, class teachers), businesses (HR, administration, soft skills trainers), academies (administration, teachers), and more.

Jivrus Technologies is a software products company building software like Form Presenter. They develop the software, deploy it, and offer cloud-based SaaS services to users.

Examiner (Author/ Publisher)

Users who use Form Presenter to conduct exams/ tests by setting up Google Forms and configuring Form Presenter settings. They can explore and customize all the features according to their specific needs. For instance, a class teacher using Form Presenter can tailor it to conduct online tests for their students.

Teachers, Principals, School Administrators, coordinators, Examiners, Education Institutions, Coaching centers, Trainers, Coaches, etc., are typical examples of Examiners.

Attendees/Students

The end users who attend the exams/ tests sent by the Examiner are termed as Attendees/ Students. 

As students, you receive links from your teachers (Examiner) to attend online exams using Form Presenter. Note that your examiner configures all the settings, controls, and restrictions for the form, not Jivrus Technologies. During exams, if you have any doubts, questions, or issues, your first point of contact is your examiner. 

In case of technical issues, students inform their examiner, who then reaches out to Jivrus Technologies for resolution. It's a collaborative process, and Jivrus Technologies can't intervene directly in the ongoing proceedings.

Note: If you encounter any issues, your examiner is the superhero to rescue you, as they have the magic wand to configure the form settings. Jivrus Technologies can only cheer from the sidelines! 

Getting Started

How Can Students Obtain the Form Presenter Link?


Accessing the Form Presenter link is straightforward for students. Examiners usually distribute the link through official channels such as Google Classroom, Emails, WhatsApp, learning management systems, or class announcements. 

Consistent checks on these platforms are crucial for timely access, guaranteeing an efficient engagement with Form Presenter for educational assessments.

Login Process

Opening the test link, students may see a login prompt, necessitating the use of their official school credentials—either Google or Microsoft accounts. Note: This login step may or may not appear depending on your examiner's test setup.

The login process may result in informative messages, such as:

Form Access Restricted to Specific Email

Attempting to log in with a different email could not access the form.

Example: The provided email does not have permission.

Recommended Action:

Form Access Restricted to Specific Domain 

Attempting to log in with an email from a different domain could not access the form.

Example: The provided email domain does not have permission.

Recommended Action:

Maximum Attempts Exceeded

Exceeding the maximum allowed attempts could not access the form.

Example: You've reached the maximum number of test attempts.

Recommended Action:

Before Starting the Test

Receiving the Form Presenter link initiates a series of key considerations for students, including presentation settings managed by the form author, examiner, or classroom teacher. 


Presentation Settings

Time Controls

Total Time Restriction: "Total time: 30 minutes" - The form consistently operates under a total time restriction.

Specific Time: Example: "04 Jan 2024 01:15:00 PM   to 04 Jan 2024 02:00:00 PM" - The exam is available during a specified time frame.

Specific Time with Time Restrictions: 

Specific Time with Strict Timer: 

Missed Exam After Specific Time: "Physics Mastery Quiz is closed at  04 Jan 2024 02:00:00 PM" - Indicates that the exam is no longer accessible after the specified time.

Enabling Camera and Microphone in your Web Browser

Note: This section is applicable only if the Examiner has enabled Action Controls  or Media Controls 

Before starting the exam using Form Presenter, ensure that your camera/microphone access is enabled. The first time you attempt to use the camera/microphone, the browser tab will prompt you to grant access to the site. Here's a step-by-step process:

Camera

Microphone

Click "Allow" to grant camera/microphone permission to Form Presenter. Once permission is granted initially, you won't need to provide it again for Form Presenter. Unfortunately, if your camera/microphone was manually blocked or is blocked by default, you must enable camera/microphone access for Form Presenter. Failure to do so will result in the following message on your form. Follow the provided link to learn how to enable camera/microphone access for Form Presenter.

Allowing Camera and Microphone with Form Presenter

Note: This section is applicable only if the Examiner has enabled Action Controls

When you click on 'Start,' a popup will appear with the message: "This Form requires access to your camera to capture a photo." You'll find two options in the popup: "Allow" and "Deny."

Choose "Allow" to enable camera access. This action will open the camera interface with a “capture” option. Once you capture the picture, it shows two additional options: "Retake" and "Proceed." 

 Use "Retake" if you wish to capture your photo again. If satisfied, select "Proceed" to submit your taken photo. In some cases, you may see a "Skip" option during this process, so the photo is not mandatory. 

Keep in mind that if photo submission is a requirement, you should proceed with taking the picture. If you attempt to avoid taking the required photo, a notification will appear, indicating that photo submission (if it is set as mandatory by the examiner) is required to continue with the form. The message will be similar to the following:

Action and Other Controls

The form author configured settings to gather detailed information when opening the form or starting the examinations. Those details are listed with asterisk points. As an attendee/student, you should be aware of the following details.

Tab Switching Activities will be Tracked: Tab-switching activities will be tracked. This form tracks your activities, such as when you switch to another tab, ensuring the focus remains solely on the test form.

Full Screen Exit will be Tracked: Full-screen exits will be tracked. This form enables full-screen mode during the exam. If you exit full screen, it will be tracked.

This test will capture your screen/Camera/Microphone: When you click on "Start," a popup will appear with the message: "This form requires access to screen capturing/camera/microphone." You'll find two options in the popup: "Allow" and "Skip." Choose "'Allow" to enable screen capturing. If you click on the "Skip" option, and screen recording is not mandatory, the popup will close, allowing you to start the exam. 

                    Screen

                    Camera

                    Microphone

Remember that if screen sharing is a requirement, you cannot skip it. Trying to skip will prompt a message: "You can't skip screen capturing/camera/microphone" Therefore, you should proceed with sharing the screen/camera/microphone.

                    Screen

                    Camera

                    Microphone

During the Test

Start the Test

Click on "Start" button when you are ready to start the test.

Key Information for Students during the Test

Once the exam starts, students should be aware of what they have seen during the test. Above the Form, you can see a bar on the top displaying some details.

On the left side of the top bar, you can find the "Current Time," along with the start time of the exam labeled as "Started At." For example:


Current Time: 16 Jan 2024 07:10:28 AM

Started At: 16 Jan 2024 07:07:55 AM


In the middle of the top bar, you can see the camera interface that's recording you (if the camera is enabled by the examiner) 

On the right side of the top bar, a countdown will be displayed to indicate the time remaining for the test in the "Time Left" label, while the total time for the test will be shown in the "Total Time" label. 

For example:

Time Left: 27:27

Total Time: 30 minutes

Taking Breaks

If your form is configured to allow breaks during the test, a pause icon will appear.

Once clicked, the timer on the exam, including the late submission timer, will pause. When the timer is paused, the Google Form will be hidden, and you can access more information about the break. For example: 

Your timer has paused at Jan 16, 2024, 7:20:33 AM. You have 1 / 2 breaks remaining.

This information explains when you paused the timer. It also provides details on how many breaks you can take and the remaining breaks. After pausing the timer, you will see a resume icon to continue your exam. Once reaching the break limit, the icon for pausing will disappear.

Time out

If your form is configured to allow alerts, it will be set up to alert students before completing the total time. A progress bar will appear to indicate the time remaining, and an alert message will accompany the progress bar. 

For example:

Form is closing soon. Submit before time out

Important Note:

Please ensure to submit the form a few seconds before the time out. If you do not submit before time-out (if late submission is not allowed by the examiner), your form will be closed automatically but your response will NOT get recorded.

Late Submission

If your form is configured to allow delayed submission, the "Late Submission" label will appear once you reach the total time allocated for the test. This initiates the countdown for continuing the test without closing the form, and it allows you to submit the form as a late submission. 

For example: 

Late Submission: 02:10

After Completing the Test

Once the student completes the test, either submitting on time or late submission or timed out or dropped out, the following will be reported.

Submitted: The form is submitted within the given time. If you attend the quiz test and the form enables quiz options, once you submit the form you can see the quiz score and quiz grade according to your form quiz configuration.

Time out: If you miss the given time to submit the form, it will close automatically without submitting your responses. It will move to timeout status and display a timeout message.

Late Submission: If you miss the submission within the given time and submit the form on late submission (if late submission allowed by examiner)

Dropout: During the test, if you revoke any permission, the form will drop out without recording your responses.

Camera: If you attempt to revoke camera permission during the test, a popup will appear with the message "You can't stop Camera." It will provide two options: "Allow Camera" and "Drop-out." Click "Allow Camera" to enable the camera again. 

Additionally, if you don't enable the camera quickly, a popup message will appear: "You blocked camera sharing. Please allow it, or you will be dropped in 30 seconds." If you click "Drop-out," the test will be dropped out.

Microphone: If you attempt to revoke microphone permission during the test, a popup will appear with the message "You can't stop/mute Mic." It will provide two options: "Allow Mic" and "Drop-out." Click "Allow Mic" to enable the microphone again. If you click "Drop-out," the test will be dropped out.

Screen Sharing: If you attempt to revoke screen sharing permission during the test, a popup will appear with the message "You cannot stop Screen Sharing." It will provide two options: "Share Screen" and "Drop-out." Click "Share Screen" to resume screen sharing. If you click "Drop-out," the test will be dropped out.

Troubleshooting

If you are facing any issue before, during or after the test, the first point of contact will be your Examiner. So be clear on who is your examiner and how to reach out to them before you start the test.

Also check your browser with access to microphone, camera and screens before starting the test. You could ask for a mock test before the actual test from your examiner to verify your system.

Conclusion

In conclusion, this article offers students a clear and comprehensive guide, facilitating a smooth journey from accessing the test link to successfully submitting the form. The content ensures clarity and ease of understanding, empowering students to navigate the testing process with confidence.